Free working template
Client revision policy template
A useful revision policy does more than state a number. It explains what completes a round, who consolidates feedback, what falls outside scope, how additional work is priced, how quickly each side responds, and who can give final approval. Copy and adapt the template below to your service, project, and jurisdiction.
The policy should remove ambiguity before feedback begins
“Two revisions” does not explain whether each message counts as a round.
Multiple reviewers can create contradictory instructions.
The agreement does not distinguish corrections from new deliverables.
There is no stated process for final approval or extra fees.
How to put the policy into practice
Step 1
Adapt it to the deliverable
A logo project, video edit, website, and photo selection need different scope examples and turnaround assumptions.
Step 2
Discuss it before work starts
Make sure the client understands the included rounds, feedback owner, scope boundary, and fee process.
Step 3
Apply it consistently
Label versions, collect complete feedback batches, and identify new scope before doing extra work.
Step 4
Keep the decisions together
Use Revision Desk to operate the baseline, review links, revision rounds, change requests, fee confirmations, and final approval record.
Copy and adapt
Revision policy wording
1. Included revision rounds
The project fee includes [NUMBER] revision rounds for the deliverables listed in the agreed scope. A revision round is one consolidated batch of feedback submitted after a delivered version.
2. Consolidated feedback
The Client will collect comments from all reviewers and send one clear, non-conflicting feedback batch per round. Feedback is treated as complete when the Client or designated feedback owner confirms the batch is ready for implementation.
3. Scope boundary
Included revisions refine the agreed direction and deliverables. New concepts, deliverables, formats, audiences, features, source material, or work beyond the stated allowance may be treated as additional scope.
4. Turnaround
The Client will provide each consolidated feedback batch within [NUMBER] business days. The Studio will confirm the expected turnaround for the next version after reviewing the complete batch. Delayed or incomplete feedback may move the delivery schedule.
5. Additional revisions and fees
Work outside the included rounds or agreed scope will be described in a change request. The Studio will state the additional fee and schedule impact, and will begin that work after the Client confirms the change.
6. Final approver
[NAME OR ROLE] is the final approver. Other reviewers may contribute comments, but the final approver resolves conflicting feedback and confirms the final decision.
7. Final approval
Final approval applies to the identified final version and means the Client accepts the deliverable for the agreed purpose, subject to any separate contract terms. Requests made after final approval may be scheduled and priced as new work.
This free template is general operational information, not legal advice. Adapt it to your service agreement and jurisdiction.
Template sections included
- Included revision rounds
- Consolidated feedback rule
- Scope boundary
- Feedback and delivery turnaround
- Additional revision fee
- Final approver
- Final approval
Important template limits
- This template is general operational information, not legal advice.
- It is not tailored to a particular country, contract, tax, or consumer-law requirement.
- Review it alongside your service agreement.
- Seek qualified legal advice when the risk or project value warrants it.
Frequently asked questions
How many revision rounds should a designer include?
There is no universal number. Choose a limit that fits the deliverable, price, client decision process, and risk. The key is defining what completes a round.
Does every client message count as a revision round?
A practical policy usually treats one consolidated and confirmed feedback batch as a round, not every individual message.
How do I charge for additional revisions?
State the rule before work begins, identify the added work, show the fee and timing, and obtain confirmation before proceeding.
Who should be the final approver?
Choose a named person or role with authority to resolve conflicting comments and accept the deliverable.
Is this revision policy legal advice?
No. It is a general operational template. Adapt it to your agreement and seek qualified advice where appropriate.
How can Revision Desk help enforce the policy?
It provides a project baseline, private review links, confirmed feedback rounds, change requests, fee confirmation, version history, and final approval records.
Related guides and workflows
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